Basic Details
Organisation Chain Prisons Department||Prisons Headquarters
Tender Reference Number KPCS/7293/2025-P5
Tender ID 2025_PRHQ_822068_1 Withdrawal Allowed Yes
Tender Type Open Tender Form Of Contract Service
Tender Category Services No. of Covers 1
General Technical Evaluation Allowed No ItemWise Technical Evaluation Allowed No
Payment Mode Online Is Multi Currency Allowed For BOQ No
Is Multi Currency Allowed For Fee No Allow Two Stage Bidding No
 
Payment Instruments
Online Bankers
S.No Bank Name
1 SBI MOPS
Covers Information, No. Of Covers - 1
Cover No Cover Type Description Document Type
1 Fee/PreQual/Technical/Finance Scanned copy of duly signed preliminary agreement on Kerala stamp paper worth Rs 200 .pdf
Price bid .xls
 
 
Other Important Documents List
S.No Category Sub Category Sub Category Description Format/File
1. Certificate Details  Permanent Account Number  Permanent Account Number 
2. Certificate Details  Registration Certificate  Registration Certificate 
3. Certificate Details  Bidders Address Format  Bidders Address Format 
4. Certificate Details  Income Tax Certificate  Income Tax Certificate 
5. Certificate Details  GST Certificate  GST Certificate 
6. Financial Details  Annual Turn Over Details  Annual Turn Over Details 
7. Miscellaneous  Company profile  Company profile 
8. Work Details  Works Completed Details  Works Completed Details 
9. Work Details  Quantity of Work Done Details  Quantity of Work Done Details 
 
 
Tender Fee Details, [Total Fee in ₹ * - 1,700]
Tender Fee in ₹ 1,700
Fee Payable To Nil Fee Payable At Nil
Tender Fee Exemption Allowed Yes
EMD Fee Details
EMD Amount in ₹ 18,000 EMD Exemption Allowed Yes
EMD Fee Type percentage EMD Percentage 2.5%
EMD Payable To Nil EMD Payable At Nil
 
 
Work Item Details
Title Three Year Comprehensive Annual Maintenance Contract for EPABX system
Work Description Three Year Comprehensive Annual Maintenance Contract for EPABX system installed in Prisons Headquarters and Jail institutions (six separate locations)
NDA/Pre Qualification Please refer tender documents
Independent External Monitor/Remarks NA
Tender Value in ₹ 7,20,000 Product Category AMC/ Maintenance Contracts Sub category NA 
Contract Type Tender Bid Validity(Days) 90 Period Of Work(Days) 1095 
Location Please refer tender documents Pincode 695012 Pre Bid Meeting Place NA 
Pre Bid Meeting Address NA  Pre Bid Meeting Date NA  Bid Opening Place Prisons Headquarters, Thiruvananthapuram
Should Allow NDA Tender No  Allow Preferential Bidder No
 
Critical Dates
Published Date 16-Dec-2025 05:00 PM Bid Opening Date 01-Jan-2026 12:00 PM
Document Download / Sale Start Date 16-Dec-2025 05:00 PM Document Download / Sale End Date 30-Dec-2025 03:00 PM
Clarification Start Date 16-Dec-2025 05:00 PM Clarification End Date 30-Dec-2025 12:00 PM
Bid Submission Start Date 16-Dec-2025 05:00 PM Bid Submission End Date 30-Dec-2025 03:00 PM
 
Tenders Documents
NIT Document
S.No Document Name Description Document Size (in KB)
1 Tendernotice_1.pdf   Tender Notice 100.40
2 Tendernotice_2.pdf   Specifications 99.12
3 Tendernotice_3.pdf   General conditions 100.72
Download as zip file
Work Item Documents
S.No Document Type Document Name Description Document Size (in KB)
1 Tender Documents TermsAndConditions.pdf Digital Signature Terms and conditions 95.19
2 Tender Documents PrelAgreement.pdf Digital Signature Preliminary Agreement 472.95
3 BOQ BOQ_1377833.xls Digital Signature BOQ 300.00
 
Tender Inviting Authority
Name Director General, Prisons Correctional Services
Address Director General, Prisons and Correctional services department, prisons headquarters, poojappura, Thiruvananthapuram
 
 
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