Basic Details
Organisation Chain Prisons Department||Prisons Headquarters
Tender Reference Number KPCS/3131/2025-P4
Tender ID 2025_PRHQ_821938_1 Withdrawal Allowed Yes
Tender Type Open Tender Form Of Contract Supply and Service
Tender Category Goods No. of Covers 2
General Technical Evaluation Allowed No ItemWise Technical Evaluation Allowed No
Payment Mode Online Is Multi Currency Allowed For BOQ No
Is Multi Currency Allowed For Fee No Allow Two Stage Bidding No
 
Payment Instruments
Online Bankers
S.No Bank Name
1 SBI MOPS
Covers Information, No. Of Covers - 2
Cover No Cover Type Description Document Type
1 Fee/PreQual/Technical preliminary agreement on Kerala non judicial stamp paper worth Rs 200 .pdf
Annexure A undertaking in the prescribed format .pdf
Annexure B Commercial details in the prescribed format .pdf
Annexure C work experience details in the prescribed format .pdf
Annexure D checklist in the prescribed proforma .pdf
2 Finance price bid .xls
 
 
Other Important Documents List
S.No Category Sub Category Sub Category Description Format/File
1. Certificate Details  Permanent Account Number  Permanent Account Number 
2. Certificate Details  Registration Certificate  Registration Certificate 
3. Certificate Details  Bidders Address Format  Bidders Address Format 
4. Certificate Details  Income Tax Certificate  Income Tax Certificate 
5. Certificate Details  GST Certificate  GST Certificate 
6. Financial Details  Annual Turn Over Details  Annual Turn Over Details 
7. Financial Details  B22. P/L and Balance Sheet 2021-2022  P/L and Balance Sheet 2021-2022 
8. Financial Details  B23. P/L and Balance Sheet 2022-2023  P/L and Balance Sheet 2022-2023 
9. Miscellaneous  Company profile  Company profile 
10. Miscellaneous  Tender documents  Tender documents 
11. Work Details  Works Completed Details  Works Completed Details 
 
 
Tender Fee Details, [Total Fee in ₹ * - 1,600]
Tender Fee in ₹ 1,600
Fee Payable To Nil Fee Payable At Nil
Tender Fee Exemption Allowed Yes
EMD Fee Details
EMD Amount in ₹ 8,000 EMD Exemption Allowed Yes
EMD Fee Type percentage EMD Percentage 1.0%
EMD Payable To Nil EMD Payable At Nil
 
 
Work Item Details
Title Supply and installation of SMF UPS batteries (under buyback scheme), for various jails in Kerala
Work Description Supply and installation of SMF UPS batteries (under buyback scheme), for various jails in Kerala
NDA/Pre Qualification please refer tender documents
Independent External Monitor/Remarks NA
Tender Value in ₹ 8,00,000 Product Category Consumables Sub category UPS Batteries 
Contract Type Tender Bid Validity(Days) 180 Period Of Work(Days) 20 
Location Please refer tender documents Pincode 695012 Pre Bid Meeting Place NA 
Pre Bid Meeting Address NA  Pre Bid Meeting Date NA  Bid Opening Place Prisons Headquarters, Thiruvananthapuram
Should Allow NDA Tender No  Allow Preferential Bidder No
 
Critical Dates
Published Date 15-Dec-2025 05:00 PM Bid Opening Date 08-Jan-2026 03:00 PM
Document Download / Sale Start Date 15-Dec-2025 05:00 PM Document Download / Sale End Date 05-Jan-2026 05:00 PM
Clarification Start Date 15-Dec-2025 05:00 PM Clarification End Date 05-Jan-2026 05:00 PM
Bid Submission Start Date 15-Dec-2025 05:00 PM Bid Submission End Date 05-Jan-2026 05:00 PM
 
Tenders Documents
NIT Document
S.No Document Name Description Document Size (in KB)
1 Tendernotice_1.pdf   tender notice 123.27
2 Tendernotice_2.pdf   specifications 94.92
Download as zip file
Work Item Documents
S.No Document Type Document Name Description Document Size (in KB)
1 Tender Documents PrelAgreement.pdf Digital Signature preliminary agreement 472.95
2 Tender Documents ANNEXUREA.pdf Digital Signature annexure A undertaking 57.98
3 Tender Documents termscondition.pdf Digital Signature Terms and conditions 106.22
4 Tender Documents listoflocations.pdf Digital Signature location details 92.09
5 Tender Documents ANNEXUREB.pdf Digital Signature Annexure B COMMERCIAL DETAILS 11.97
6 Tender Documents ANNEXUREC.pdf Digital Signature Annexure C work experience details 17.34
7 Tender Documents ANNEXURED.pdf Digital Signature Annexure D check list 71.72
8 BOQ BOQ_1377646.xls Digital Signature price bid 230.00
 
Tender Inviting Authority
Name Director General, Prisons Correctional Services
Address prisons headquarters poojappura trivandrum
 
 
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