Basic Details
Organisation Chain Prisons Department||Prisons Headquarters
Tender Reference Number KPCS/192/2026-P5
Tender ID 2026_PRHQ_836205_1 Withdrawal Allowed Yes
Tender Type Open Tender Form Of Contract Service
Tender Category Services No. of Covers 1
General Technical Evaluation Allowed No ItemWise Technical Evaluation Allowed No
Payment Mode Online Is Multi Currency Allowed For BOQ No
Is Multi Currency Allowed For Fee No Allow Two Stage Bidding No
 
Payment Instruments
Online Bankers
S.No Bank Name
1 SBI MOPS
Covers Information, No. Of Covers - 1
Cover No Cover Type Description Document Type
1 Fee/PreQual/Technical/Finance Preliminary agreement on Kerala nonjudicial stamp paper worth Rs.200 .pdf
price bid .xls
 
 
Other Important Documents List
S.No Category Sub Category Sub Category Description Format/File
1. Certificate Details  Permanent Account Number  Permanent Account Number 
2. Certificate Details  Registration Certificate  Registration Certificate 
3. Certificate Details  Bidders Address Format  Bidders Address Format 
4. Certificate Details  Income Tax Certificate  Income Tax Certificate 
5. Certificate Details  GST Certificate  GST Certificate 
6. Financial Details  Annual Turn Over Details  Annual Turn Over Details 
7. Miscellaneous  Company profile  Company profile 
8. Work Details  Works Completed Details  Works Completed Details 
9. Work Details  Quantity of Work Done Details  Quantity of Work Done Details 
 
 
Tender Fee Details, [Total Fee in ₹ * - 871]
Tender Fee in ₹ 576
Processing Fee in ₹ (18.00% GST Incl.) 295
Fee Payable To Nil Fee Payable At Nil
Tender Fee Exemption Allowed Yes
EMD Fee Details
EMD Amount in ₹ 7,200 EMD Exemption Allowed Yes
EMD Fee Type percentage EMD Percentage 2.5%
EMD Payable To Nil EMD Payable At Nil
 
 
Work Item Details
Title Three Year Comprehensive Annual Maintenance Contract for 31 Air Conditioners installed at Prisons Headquarters
Work Description Three Year Comprehensive Annual Maintenance Contract for 31 Air Conditioners installed at Prisons Headquarters
NDA/Pre Qualification Please refer tender documents
Independent External Monitor/Remarks NA
Tender Value in ₹ 2,88,000 Product Category AMC/ Maintenance Contracts Sub category NA 
Contract Type Tender Bid Validity(Days) 120 Period Of Work(Days) NA 
Location Prisons Head quarters Thiruvananthapuram Pincode 695012 Pre Bid Meeting Place NA 
Pre Bid Meeting Address NA  Pre Bid Meeting Date NA  Bid Opening Place Prisons Headquarters, Thiruvananthapuram
Should Allow NDA Tender No  Allow Preferential Bidder No
 
Critical Dates
Published Date 17-Feb-2026 03:00 PM Bid Opening Date 04-Mar-2026 03:00 PM
Document Download / Sale Start Date 17-Feb-2026 03:00 PM Document Download / Sale End Date 03-Mar-2026 12:00 PM
Clarification Start Date 17-Feb-2026 03:00 PM Clarification End Date 03-Mar-2026 12:00 PM
Bid Submission Start Date 17-Feb-2026 03:00 PM Bid Submission End Date 03-Mar-2026 12:00 PM
 
Tenders Documents
NIT Document
S.No Document Name Description Document Size (in KB)
1 Tendernotice_1.pdf   AMC of AC Tender Notice 103.47
2 Tendernotice_2.pdf   AMC of AC terms and conditions 124.89
3 Tendernotice_3.pdf   AMC OF AC Generalconditions 115.28
4 Tendernotice_4.pdf   AMC Of AC Specifications 101.18
Download as zip file
Work Item Documents
S.No Document Type Document Name Description Document Size (in KB)
1 Tender Documents AMCOFACTERMSCONDITIONS.pdf Digital Signature terms and conditions 107.63
2 Tender Documents Preliminaryagreement.pdf Digital Signature preliminary Agreement 351.77
3 BOQ BOQ_1407592.xls Digital Signature BOQ 300.00
 
Tender Inviting Authority
Name Director General , PRISONS CORRECTIONAL SERVICES
Address Director General ,Prisons and Correctional services department, Prisons Headquarters , Poojappura, Thiruvananthapuram
 
 
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